Driving records provide valuable insights into employee drivers’ safety and reliability. Learn why MVR checks are important even when driving is just part of the job.
Understanding MVR Checks and Their Importance
If your business involves employees driving—whether full-time or just occasionally—knowing their driving history is important. An MVR check, or Motor Vehicle Record check, is a tool that helps employers review an employee’s driving records. This information can reveal past traffic violations, accidents, license suspensions, and other factors relevant to safe driving.
When Driving Is Only Part of the Job
Sometimes employees drive as only a small part of their duties—for example, supervisors who occasionally visit job sites by car or administrative staff who run errands. Even in these cases, understanding their driving history matters. Accidents or violations don’t just affect drivers who are on the road all day; they can also impact employees who drive infrequently.
Why Driving Records Matter for Employers
1. Safety Is a Priority
Employees with a poor driving history may pose a higher risk on the road. This can lead to accidents that cause injuries to the employee, passengers, or others. By reviewing MVRs, employers can identify potential red flags and take steps to mitigate risks.
2. Protecting Company Assets
Company vehicles and equipment are valuable. A driver with a history of accidents or traffic violations might increase the likelihood of damage to these assets. Monitoring driving records helps protect your investment.
3. Reducing Liability
If an employee causes an accident while driving for work, your company could be held liable. Ensuring that drivers have a clean or acceptable driving record can reduce legal and financial exposure.
4. Insurance Considerations
Insurance companies often consider driver records when setting premiums. A safer driver pool can lead to better rates. Knowing your employees’ driving history can help you manage insurance costs more effectively.
What Does an MVR Check Include?
An MVR report typically includes:
- Driver’s license status (valid, suspended, revoked)
- Traffic violations (speeding tickets, DUIs, reckless driving)
- At-fault accidents
- License points and restrictions
Employers should request MVRs from the appropriate state motor vehicle department or through trusted screening providers.
How Often Should Employers Conduct MVR Checks?
It’s a good practice to check driving records before hiring employees who will drive. But it shouldn’t stop there. Periodic rechecks help catch new violations or issues that arise while the employee is on the job. Frequency depends on your risk tolerance and industry standards—many companies review MVRs annually or biannually.
Tips for Employers Using MVR Checks
- Get Consent: Always obtain written consent from employees before running an MVR check.
- Be Consistent: Apply the same standards to all employees with driving responsibilities to avoid discrimination claims.
- Review Carefully: Not all violations carry the same weight. Consider the severity and recency of any infractions.
- Document Decisions: Keep records of MVR reviews and any actions taken based on the findings.
Balancing Safety and Fairness
While MVR checks are important, it’s also essential to treat employees fairly. A single minor violation years ago may not be a reason to disqualify a candidate. However, repeated serious offenses could indicate a pattern of risky behavior.
How SaffHire Can Help
At SaffHire Background Screening, we understand the complexities of transportation screening. Our MVR check services provide timely and accurate driving records to help you make informed hiring and retention decisions. By integrating MVR checks into your screening process, you can promote safety, protect your assets, and reduce liability.
Conclusion
Driving records offer valuable insights that go beyond just full-time drivers. Even employees who drive occasionally can impact your company’s safety and risk profile. Conducting regular MVR checks is a smart step for any employer with employee drivers.
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*Disclaimer: This article is for informational purposes only and does not constitute legal advice. Employers should consult with legal professionals regarding compliance with applicable laws and regulations related to MVR checks and employee screening.*
SaffHire helps employers build background screening packages based on role, industry, risk level, and compliance needs. Contact SaffHire to review the right screening package for your hiring process.